Projects: a group chat, a Gantt with dependencies and phases, minutes, and new task tools
Every project has a group chat whose messages become tasks in one click. On the Gantt you link tasks and lay out phases, you write minutes with signatures and resolutions, and tasks gain weight, progress, co-assignees, repeats and templates.
Product update 2 min read
What changed
Project group
Each project has a group conversation for its members. @mention people, send files, and turn any message into a task on the board with "Make it a task". Filters for "Messages", "Files", "Changes" (the task-change feed) and "My tasks" keep it tidy, and one tab bar links the project group, board, Gantt and milestones.
Gantt with dependencies and phases
On the Gantt, press ⛓ beside one task and then beside the task that has to wait for it. The waiting task is linked, and red "Dates overlap" shows when the dates clash. When the first task is finished, the person on the next one is told. Phases (say design, build, launch) are named date ranges drawn on the Gantt, with tasks grouped under them.
Meeting minutes
Inside a project, write minutes with a subject, agenda, place and time. Add colleagues or outside guests as chair, secretary, expert, supervisor or attendee. "Invite the members" sends the invitations by SMS. After attendance is marked the minutes go out with "Send for signature", and once signed each resolution becomes a task.
New task tools
- Weight and progress on every task; project progress is weighted by them.
- Co-assignees next to the one responsible person, each ticking "My part is done".
- Send back a task marked done but not finished, with a reason, and see "Who has seen this task".
- Copy for… several colleagues, Move to project…, and a bin you can restore from.
- Repeating tasks daily, weekly, monthly or yearly, Save as template, add tasks "From a template", "Import from Excel or CSV" and "Import a Trello board".
- Board settings to edit the columns and switch between simple and advanced.
How to use it
- Open a project from "Projects and tasks". The Project group, Board, Gantt and Milestones tabs are at the top.
- Write in the project group, and press "Make it a task" on any message.
- On the Gantt, link tasks with ⛓ and create phases with "Add phase".
- For minutes, press Meeting minutes on the board, then "New minutes".
Good to know
- Dependencies only link tasks in the same project, and loops are refused.
- In a board's simple mode, phases and dependencies are hidden.
- The bin, board settings, templates and imports are for people allowed to manage tasks.
- SMS invitations for minutes need the business's SMS set up.